1、Sea cargo quotation 

①Know about the ports and prices, and the ports include departure port to different continents, frequently used by major routes and frequently serviced by cargo owner; 

②Shipment schedule of major shipping companies; 

③Learn some category information from the owner if necessary, such as commodity, class of risk and so on (Rules for the Carriage of Dangerous Goods by Water). 

2、Land-carriage quotation (RMB)

①Learn about the mileage and   price of major cities

②Packing price of different ports 

③Charged of customs declaration, commodity inspection, and sanitary and phytosanitary. 

3、The customers should leave their name, telephone number and other contact information. Then we can reply the customers in a short time. 

Ⅱ、Receive orders (entrusted by cargo owner) 

Confirm the following information after receiving orders (fax copy is very common)

1、Shipment schedule, number of packages 

2、Type of container and number of container 

3、Gross weight 

4、Volume 

The maximum volume of different containers: (W*H*D) the volume and weight that container can hold

1×20'GP=31CBM 6*2.38*2.38 25 17MT

1×40'GP=67CBM 12*2.38*2.38 55 25MT

1×40'HC=76CBM 12*2.7*2.38

1×45'GP=86CBM

（GP general purpose；CBM cubic metre；MT metric ton；HC high cubic）

5、Term of payment, contact information of cargo owner 

6、Stuff cargo, door to door or  ?

Ⅲ、Booking space 

1、Make attorney (bills in ten parts); ensure the correctness and consistency of data when making attorney in order to reduce changing in follow-up procedures. 

2、Seal the space booking stamp of the company when booking space 

Provide with booking attachments (shipping confirmation of shipping company) if necessary when booking space 

3、Get back the booking receipt and record vessel name, voyage and B/L number. 

Ⅳ、Stuff cargo 

1、Door to door 

Fill in the following major information: time of stuff cargo, vessel name, voyage, bill of lading number, transit port, destination port, gross weight, package number, volume, DDP, contact person, telephone number, and then make a schedule of cars 1-2 days before custom closing day (2 days before shipping date). 

2、Fill in the following major information: shipping date, vessel name, voyage, B/L number, transit port, destination port, gross weight, package number, volume and warehouse receipt number, and then make a schedule of cars 1-2 days before custom closing day (2 days before shipping date).

3、Acquire the container load plan of these two ways of stuff cargo 

Ⅴ、Customs declaration (occurred at the same time with stuff cargo or preceded to it)

1、Acquired documents for customs declaration of export cargoes 

①Commodity inspection  

②Quotas 

③License 

④Certificate of origin 

⑤Trademark license, brand name 

⑥Provide with bank slip (photocopy) when verification if the export value exceeds $100 thousand in Hong Kong or $500 thousand in other regions 

⑦Stamp for price checking of commerce chamber

2、Fill in the following major information: vessel name, voyage, B/L number correspondent packing list, invoice, gross weight, net weight, package number, type of package, amount, and volume;and check the information on the customs declaration (The documents are in accordance with the LC).   

3、Check commodity code by HS Code and confirm if the code is in accordance with Chinese commodity name on declaration, determine the measurement according to the code, and then check the required documents for customs declaration according to customs supervision conditions. 

4、Prepare relevant documents, such as customs power of attorney, customs declaration, handbook, invoice, packing list, verification sheet, booking receipt (the fifth to the tenth of bills in ten parts), amendment sheet (if necessary) and other required documents, and make customs clearance one day before closing. 

5、Track the dock receipt, and ensure the goods have been already on board. 

6、The following documents are still required for shipping if shut-out and relocation occur and the next voyage exists: license, quota, commodity inspection, and phytosanitary certificate. The notification of shut-out and re-location shall be released one week before shipping date so that 报运部 can withdraw and reuse the documents. Otherwise, shipping date would have to be delayed and make some trouble. 

Ⅵ、Confirmation and amendment of B/L

1、Confirm the form of B/L

①Telex release 

Customer should provide with original telex release guarantee letter (keep the original copy), and issue letter of guarantee and then inform the shipping company to do the work of telex release.

②Advanced B/L (if feasible) 

Customer should provide with original advanced B/L guarantee letter (keep the original copy), and issue letter of guarantee and then inform the shipping company to do the work of advanced bill.

③Ante-dated B/L (if feasible) 

Customer should provide with original ante-dated B/L guarantee letter (keep the original copy), and issue letter of guarantee and then inform the shipping company to do the work of ante-dated bill.

Issue the house B/L for the most part under this circumstance. 

④Devide one B/L into multi-B/L in 3-4 days since departure (deliver manifest to customs to guarantee tax rebate)

⑤Combined multi-B/L into one B/L in 3-4 days since departure (deliver manifest to customs to guarantee tax rebate)

⑥The bill can be released after agreed by shipping company as well as acquire the guarantee letter of cargo owner and the information of receive bill at other place, such as contact person, telephone number, company name and address. 

2、Fax to cargo owner for confirmation based on original documents and sure the correctness of B/L in accordance with back information.  

Ⅶ、Signing the bill 

1、Check if each original B/L was fully stamped 

2、If manual sign is necessary 

Ⅷ、Voyage freight settlement

1、ocean freight 

①(FREIGHT PREPAID)

②(FREIGHT COLLECT)

2、land freight 

①booking space

②customs declaration (including the charge of pre-customs declaration before back to customs) 

③Stuff cargo (   /door to door)

④other charges 

Special wharf charge/ emergent declaration charge 

Commodity inspection, phytosanitary certificate, delivery fee, express fee, telex release, changing fee

Ⅸ、Issue of B/L and invoice (sample of B/L)

1、Cargo owner should sign for pick-up. 

2、B/L number, invoice number, verification sheet number, license number and quota number shall be marked on the address list if delivered by EMS and express so that we can check the information in the follow-up procedures. 

Ⅹ、Supervise the settlement of voyage freight in one month and return the verification and tax refund sheet to cargo owner in time.  

Ⅺ、You need to change information and provide the following documents if there are problems in tax refund. 

l、If the declaration data is correct but shipping bill is not correct: 

①Copy of dock receipt (the seventh page of bills in ten parts-the yellow one)

②two photocopies of original B/L 

③Photocopy of container load plan 

④Variation order (triplicate form, original order)

2、Short shipment (), over shipment ()

①Unchanged in 5 days (work day) since departure 

Pay the penalty of 3000-5000 yuan 

Cargo owner should provide invoice and packing list once more 

Cargo owner should provide customs declarationonce more

Photocopy of copy of B/L (shall be stamped with “confirmation stamp of copy of B/L”)

②Changed in 5 days (work day) since departure 

Photocopy of copy of B/L (shall be stamped with “confirmation stamp of copy of B/L”)

Original B/L and correct customs declaration 

Original B/L, correct invoice, container load plan